Intrastat

What is Intrastat?

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Intrastat is the system for collecting data for the trade with Community goods which are not subject to the Single Administrative Document between the Member States of the European Union. In the EU this system has been in force since January 1, 1993 and it replaced the customs declarations as the source of information in the EU. In Bulgaria Intrastat has been applied since September 1, 2006.

In the European Union the movement of goods between Member States is free and noone is required to fill customs declarations since the customs territory belongs to the community. At the same time the EU needs information for the movement of goods between countries in the union. To solve this issue in the EU, Member States start using the Intrastat system as an alternative approach to provide the necessary information. At the same time for the EU trade with countries outside the community the Extrastat system, known as customs statistics, is still being applied.

According to the Law on Statistics of intra-EU trade with goods, authorities performing statistical activities of intra-trade with goods are National Institute of Statistics, National Revenue Agency and Agency "Customs".

Who is required to declare Intrastat?

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All persons who carry out trade with the countries of the European Union (intra-Community supplies) have an obligation to provide statistical information on the Intrastat system. Each Member shall annually determine the threshold for observation, according to the pan-European rules. These thresholds in the Republic of Bulgaria shall be determined by the National Statistical Institute, based on an analysis of trading activity for 12 consecutive months. The defined thresholds are published annually in the "Official Gazette" by the end of October and is valid for the following calendar year.

  • Traders who are required to provide information about their business every month, must meet the requirement that the total amount of their transactions is equal to or greater than the nationally determined threshold, respectively for each of the streams.
  • Traders whose turnover is below the threshold are exempt from this requirement, but they must bear in mind that in the current year they should carefully monitor their volumes monthly. In the month when they reach the specified threshold for the year, they are required to begin submitting the information, required by the Intrastat system, monthly until the end of the year.
  • All companies, having met the requirements for the submission of monthly reports at the beginning of the year, and have reduced turnover in the current year are bound to continue to provide a specific set of data to the end of the year. This also includes submitting monthly a form with zero values if no movement of goods is registered during that month.
  • Companies that conduct transactions with EU countries, but their annual turnover is less than the specified threshold, provide aggregated information to the IRS, along with the VAT returns.
  • Data on intra-Community trade with goods is delivered with Intrastat declarations monthly and include identifying and commercial data. Declarations shall be submitted to the National Revenue Agency.
  • All operators engaged in intra dispatches or arrivals of Community goods which are not subject to the Single Administrative Document, maintain electronic records for Intrastat transactions.

What documents must be submitted, at which institution and when?

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Data on intra-Community trade with goods is delivered with Intrastat declarations in the National Revenue Agency by the 10th of the month following the reference period. For "dispatches" and "arrivals" separate declarations must be submitted. All operators engaged in intra dispatches or arrivals of Community goods which are not subject to the Single Administrative Document, maintain electronic records for Intrastat transactions.

If your company pass the thresholds established by NSI for volumes of intra-trade, it is required to register as an Intrastat operator and to keep certain records and submit information in a form each month electronically to НАП. Account Consult Ltd. can act as a "third declaring party" and process on your behalf all documents and electronically submit required declarations.

The service for processing documents required by the "Intrastat" system includes:

  • An analysis of the documents certifying receipt and/or shipment of goods with member states of the European Union and the establishment of an obligation to submit monthly reports according to the Law on Statistics of intra-Community trade.
  • Representation in fron of competent authorities in connection with Intrastat reporting.
  • Maintaining an electronic register of the transactions under the Intrastat system, preparing and filing electronically (using an electronic signature) a monthly statement-declaration and statement of arrivals/dispatches.
  • Submission and signing of statements electronically on behalf of clients, and the receiving of electronic statements issued by the National Revenue Agency and other authorities to customers.

More information about the Intrastat system - legislation, software, instructions and more can be found on the official website NRA, section Intrastat.